INTERNAL ANNUAL LEAVE HANDOVER NOTE
Temporary internal cover only. Not final delivery, resignation or leave-entitlement guidance. Replace bracketed fields and remove the fictional example before use. No passwords/shared logins.

COVER BOUNDARY
Client/project and working reference: [reference]
Absence period: [agreed dates]
Original owner: [person]
Cover coordinator and agreement: [person]
Backup and availability: [person/agreed route]
Return checkpoint: [date/participants]

ACTIVE ITEM
Current position and version: [what is waiting/under review]
Next action: [concrete action]
Due date/time and timezone if relevant: [agreed commitment]
Approved brief/proof/decision location: [specific reference]
Where changes during cover are recorded: [single current record]

ACCESS AND AUTHORITY
Own approved access needed: [location/role; never credentials]
Access check and evidence: [observed result or pending question]
Routine work cover owner may do: [agreed limits]
Decision requiring approval: [change/output/date/release]
Authorised decision route: [role/agreed contact route]
What stays waiting if no authorised decision is available: [affected work]

PREPARATION AND BACKUP
Rehearsal date and owner: [date/person]
Unresolved readiness checks and due dates: [question/owner/date]
When the backup is needed: [trigger]
Agreed backup route and information to supply: [reference]
Contact arrangement with absent owner, if any: [agreement; do not assume availability]

RETURN CHECK
What changed and source reference: [observations/decisions]
Work completed and work still waiting: [current position]
Next owner/date agreed for each remaining item: [person/date]
Record updated by: [person]
Ready for reliance: [yes/no with reasons/evidence]

FICTIONAL COMPLETED DRAFT
Northline Motion, Fieldstone Festival, people, references and dates below are invented illustrations, not customers or measured results. Pending readiness is deliberate.

Cover boundary:
Fieldstone Festival teaser, reference FF-TEASER. Rae will be away from 3 to 6 November 2026. Owen coordinates the listed active work; Mika is the agreed backup. Return checkpoint: Rae and Owen on 9 November.
Current position:
Teaser proof B is awaiting Noor's consolidated client response. The agreed response date is 4 November. The note points to proof B and the approved brief in the team's agreed project folder.
Next action:
Owen checks the response on 4 November, records its source reference and identifies any unresolved instruction. No earlier proof or public release is part of this cover task.
Authority:
Owen may update the internal task record and prepare work already described by the approved brief. A changed output, changed delivery commitment or public release needs the existing approval route through Mika and the named client approver; Owen does not grant that approval himself.
Access and readiness:
Owen must confirm his own approved access to the named folder and current task record before 3 November. That check is still pending in this draft. Rae and Owen will resolve it at the 2 November rehearsal; no password or shared login is supplied.
Backup route:
If the response is unclear or the approver is unavailable, Owen records the question and asks Mika through the agreed internal route. The affected decision stays waiting until an authorised answer is recorded.
During cover:
Owen records the date, decision, proof reference and next owner for each change in the existing project record, so Rae does not return to a second, conflicting task list.
Return check:
On 9 November, Rae and Owen compare the current record with this note, identify work still waiting and agree the next owner and date. The draft is not ready for reliance until the pending access check has been completed and recorded.